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Property Management Vendor Application for Contractors

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Become a Vendor With Our Property Management Team

Tell us about your company, the work you do and where you work. Our maintenance team reviews every application and contacts you.

Trades you offer
Counties you serve
Documents you have today

We use your details only to review this application and contact you about it. See our Privacy Policy and Terms of Service.

Our vendor network

Property Management Vendors in South Florida

Every rental we manage needs repair work that's done right, on time and at a fair price, and our owners count on us to deliver it. That's why we work with licensed, insured local contractors who show up when they say they will and leave the job clean.

We send work orders across Miami-Dade, Broward and Palm Beach, from routine repairs to make-ready work between tenants. The owner approves the work before it starts, except in a true emergency, and every job closes with photos and an invoice.

Quick answer

What Certificate of Insurance Do Vendors Need?

Vendors need a certificate of insurance showing general liability coverage, workers' compensation where Florida requires it, the policy limits and dates, and often the property manager named as an additional insured.

  • General Liability: Covers injuries and property damage your work causes to others, and it's the first policy most property managers ask to see.
  • Workers' Compensation: Florida requires it for construction businesses with one or more employees, and for most other businesses with four or more.
  • Certificate of Insurance: A one-page proof of coverage from your insurer that lists your policies, limits and policy dates.
  • Additional Insured: Many property managers ask to be named as an additional insured on your liability policy.
Trades

Property Maintenance Contractors We Work With

If your company does any of this work on homes, condos or apartment buildings, we want to hear from you:

  • Plumbing
  • Electrical
  • HVAC
  • Roofing
  • Painting
  • Cleaning
  • Landscaping
  • Pest control
  • Appliance repair
  • Locksmith
  • Handyman
  • Pool service
  • Flooring
After approval

Vendor Compliance Documents We Request

You don't send documents with the application. Once you're approved, we email you this list:

Quick answer

Why do property managers ask vendors for a W-9?

Property managers ask vendors for a W-9 to get the taxpayer identification number they need to report payments to the IRS at year-end, and to match your legal business name to every invoice and payment.

  • Year-End Reporting: The W-9 gives us the taxpayer identification number we need to report what we pay you to the IRS.
  • Accurate Records: Your legal business name and tax classification match your invoices and every payment we send.
  • Fill It Out Once: You complete it when you're approved and update it only if your business details change.

  • Insurance

    General Liability Certificate

    A current certificate of insurance showing your general liability coverage.

  • Insurance

    Workers' Comp or an Exemption

    Your workers' compensation policy, or your Florida certificate of election to be exempt.

  • License

    State or County License

    The license your trade requires, from the state or the county where you work.

  • Local

    Local Business Tax Receipt

    The receipt your city or county issues for doing business there.

  • Tax

    Form W-9

    Your taxpayer identification number, for our records and year-end reporting.

  • Bond

    A Bond, Where Required

    A bond, when your trade or the job calls for one.

FAQs

Contractor Application FAQs for Vendors

How do I become an approved vendor for Royalty Concierge Services?

Send the application on this page. Our maintenance team reviews your trades, your service area and the documents you hold, then contacts you. If you're approved, we email you the list of documents to send before your first work order.

What is general liability insurance for contractors?

General liability insurance pays for injuries and property damage your business causes to other people, such as a client's floor damaged during a repair or a visitor hurt on the job. It doesn't cover your own employees' injuries; that's what workers' compensation is for. Property managers ask for it because the work happens in homes they're responsible for.

Can a contractor get a workers' comp exemption in Florida?

In some cases, yes. In the construction industry, Florida requires workers' compensation for a business with one or more employees, but a corporate officer or LLC member who owns at least 10% of the business can apply to the Division of Workers' Compensation for an exemption. No more than three officers of a corporation may be exempt, and the exemption covers the officer, not the employees, who still need coverage.

How do I get a contractor license in Florida?

The Construction Industry Licensing Board, part of the Florida Department of Business and Professional Regulation, licenses contractors. A certified contractor holds a state certificate and can work anywhere in Florida; a registered contractor meets a local jurisdiction's requirements and can work only there. Check what your trade needs with the board and your county before you apply.

What does Royalty Concierge Services require from its vendors?

We work with vendors who carry general liability insurance, workers' compensation or a valid exemption, the license their trade requires, a local business tax receipt and a W-9, plus a bond where the trade calls for one. We also expect clear estimates, work that matches the approved scope, and photos and an invoice when the job is done.

What is a local business tax receipt?

It's the receipt a Florida city or county issues when you pay its local business tax, the tax for the privilege of doing business there (Florida Statutes, Chapter 205). Each county and city sets its own rates and rules, so a contractor may need one from the county and another from the city where the business is located.

What is a certificate of insurance for contractors?

A certificate of insurance, or COI, is a one-page summary from your insurer or agent that shows your policies, coverage limits and policy dates. Property managers ask for one to confirm you're insured before you work on a property, and many ask to be listed as the certificate holder or as an additional insured.

How do I become a vendor for a property management company?

Find the companies that manage rentals in your area and look for a vendor application on their websites. Have your insurance, license, business tax receipt and W-9 ready, and list your trades and service area clearly. Then do great work on the first jobs: reliable vendors are the ones who get called again.